Please remember that:

• Regular/special sessions last either 75 or 90 minutes. Each individual presentation should take no longer than 12 minutes; the time remaining at the end of the session is dedicated to questions and discussion.
• Speed talk sessions last 45 minutes. Each individual presentation should take no longer than 5 minutes (3–5 min). The remaining time at the end of the session is dedicated to questions and discussion (if applicable).

Before the Conference

• View the conference programme for information on the session you are chairing.
• The papers and presentations for the session you are chairing (if sent by the author in advance) will be made available on the website. All abstracts will be made available prior to the Conference, through a dedicated book of abstracts.
• Check the online conference programme to ensure that there have been no changes or cancellations to the session (date, time, room number, list of speakers).
• Read each paper in your session in advance. If some papers are not available, read the abstracts that you can find on the Q2026 website. Knowledge of the context of each presentation will help you facilitate a meaningful discussion.
• Prepare a few questions or discussion topics for each paper. In case there are no comments from the audience, a meaningful discussion can still be initiated.
• Think about a general introduction to the session.
• Contact the session speakers if needed.

During the session

• Arrive at your designated room at least 10 minutes before the session starts.
• During each session, you will have an assistant who will help you with the organisation of the session. In each room, there will also be a member of the technical support team.
• Ensure that all speakers in your session are present in the room at least 5 minutes before the session starts.
• If a speaker is absent at the beginning of the session, reschedule their presentation.
• Introduce yourself, the session topic, and welcome the participants.
• Remind everyone in the room to mute or switch off their mobile phones.
• While inviting speakers to present their papers, announce their full names, affiliation and the title of the paper.
• Start and finish the session on time. Manage the session and control the timing of each presentation to maintain the overall schedule for the papers.
• Inform about the time allocated to each paper and explain the method you will use to notify them when they are approaching their presentation time limit (2 minutes before the time limit for regular/special sessions and 1 minute for speed talk sessions), as well as how you will interrupt them if they exceed their allocated time.
• Ensure that each speaker starts and ends their presentation on time.
• Inform participants that questions will be taken at the end of the session, followed by a discussion.
• Encourage questions, discussions, comments, and interaction among the participants within the allotted time.
• To maintain the schedule, it may be necessary to suggest that the discussion be continued in private, once the session has ended.
• Close the session with a short summary or closing remarks.
• In case of problems, please inform your assistant immediately, so that the relevant help can be provided.

After the session

• Please fill out the Chairperson Feedback Questionnaire and return it to the organisers/assistant at the end of your scheduled session day, or submit it via email to Q2026HR@dzs.hr by the end of the Conference if that is more convenient for you.